Frequently Asked Questions

Why should I use eLodgment?

The main benefit gained by registered users is the ability to file documents at the court without the need to attend the Registry. eLodgment is available 24 hours a day seven days a week, subject to the courts’ rules covering the electronic lodgement of documents. eLodgment will be available state-wide. eLodgment saves the firms and their clients the expense of sending an outside clerk down the court to lodge the documents. There are no extra filing fees for using eLodgment. Court issued documents are returned to the filing party electronically immediately after filing.

eLodgment users can search basic information on civil files. The information that can be gathered from this functionality includes:

The registered user who is not a solicitor on the record will NOT be able to view any documents filed through eLodgment.

A registered user who is a solicitor on record to a particular case will be able to view documents lodged electronically in the court.

Documents filed via eLodgment after 4 pm on any business day will be deemed filed the following business day.

Search Function, What can I search if I am a registered user? and Search Function, What documents can I view if I am the solicitor on the record?

How does the eLodgment system work?

eLodgment automates the production and lodgement of court documents.

When creating a document the system automatically inserts into the document any information already in the system (e.g. party names). This level of automation means that the registered user can focus on the substance of the document. Where the substance of the document requires the party to enter more than a few lines of text, eLodgment provides the party with the option of uploading a ‘Word’ document. The text entered, and any uploaded ‘Word’ document, are added to the pro formas in the system to form the court document. The registered user has the option of reviewing the document in draft.

Once the user has settled the document, the user authorises it to be filed at the court. The document is automatically entered into the courts’ electronic file management system.

Who can use eLodgment?

To use eLodgment you need to be a registered user. eLodgment is designed to be used by law firms, government departments and local municipalities. In order for the system to be efficient, it assumes a basic familiarity with the practice and procedure of the courts. Although not currently available for self-represented litigants it will be extended to self-represented litigants from December 2016.

Restrictions will apply for those declared Vexatious.

How do I become a Registered User?

To register for eLodgment please download the Application for eLodgment, complete it and email it to the Courts Technology Group Help Desk. Also you should download and read the Registration Instructions together with the Electronic Trading Agreement for eLodgment and the Electronic Business Conditions of use.

What has changed with eLodgment?

eLodgment now allows for ALL District court civil documents to be lodged electronically including cases under the Civil Judgment Enforcements Act (From December 2016)

eLodgment is enhanced to include an auto list function for documents such as Entry for Trial, Chamber Summons, Form 6 Notice of Appeal, Applications in an Appeal, Applications for a Means Enquiry and Memorandum of Appearance in Commercial cases.

Some less frequently lodged documents will also have the auto listing function. These are Applications for removal of life disqualification from holding a motor drivers licence, Spent Convictions Applications and Extraordinary drivers licence Applications.

If a case requires an urgent listing then the parties will still need to make contact with the Court.

When will the changes come into effect?

All changes came into effect on Monday 04 July 2016. A further release is due in December 2016.

What format do the documents need to be in to be eLodged?

Orders will need to be lodged in either doc or docx format.

The Court would prefer that parties lodge in doc or docx format where possible to enable the documents to be searched.

Do the law firms need special software to use eLodgment?

Special software is not required to use the District Court eLodgment.

Is there a size restriction when uploading documents?

Yes currently the maximum size a document can be is 200MB or a maximum of 1500 pages for a .doc or .docx format.

What support does the Court and the Courts Technology Group offer the firms using eLodgment?

The Court Staff will offer support and advice on using the eLodgment system; Court staff will not provide Legal advice.

Courts Technology Group will provide technical support and training both leading up to and after the proposed date of release.

Courts Technology Group can be contact on (08) 9425 2645 between 8.15 am and 4.45 pm Monday to Friday or ctghelpdesk@justice.wa.gov.au at any time.

What documents can be lodged via eLodgment?

All Civil documents with the exception of Without Prejudice Mediation Papers, Offers to Compromise and Trial Bundles.

How will urgent applications be dealt with in eLodgment?

The Parties will still need to contact the Court for urgent listings. Urgent applications should not be lodged via eLodgment.

How will suppressions be dealt with in eLodgment?

There will be no change to the way cases are supressed in ICMS. The system will automatically supress as per the rules.

 Documents and other cases will still be able to be supressed if an order of the Court requires this and this will be done by the Registry.

What if a document is lodged on the wrong file?

If a party lodges a document on the incorrect file then they should contact the court in writing as soon as possible to try and resolve the issue.

Where is eLodgment Authorised?

In the District Court, eLodgment is authorised by District Court Rules 2005 (“2005 DCR”) r20. The District court of Western Australia has approved a website address in accordance with rule 20 for the purposes of filing and lodgement of documents.

General information about the District Court eFile:

What is an eFile?

A Court file contains:

Original and copies of documents which have been lodged with the court

The District Court eFile will be the equivalent of a paper file and will be presented in a format that is accessible and searchable. This will contain the Court’s records of the proceedings. The District Court will maintain as paper files cases lodged prior to 04 July 2016.

All cases lodged after 04 July 2016 will be eFile and no paper record will be kept.

This does not preclude parties lodging documents in electronic format for case lodged prior to this date as the same procedures will be in place for case commenced via eLodgment today.

Who is overseeing the project?

The District Court eCourt Committee is overseeing the project.

For further information please contact Wendy Hawley, Manager Customer Support, District Court of WA on 9425 2151 or email wendy.hawley@justice.wa.gov.au

Will the District Court allow affidavits to be sworn electronically?

The position will remain governed by DCR r.20

Are the requirements for affidavits changing?

No, the requirements for the filing of affidavits are not changing.

How will signatures be handled electronically?

Consideration is being given to whether there is any need to amend the DCR to facilitate the use of electronic signatures by the Court.

Will there be significant rule changes that we need to know about?

No, there will not be significant rules changes. There have already been some changes and the introduction of some new rules in the prelude to this.

Will the court correspond with the parties electronically?

Yes, the Court will correspond with the parties electronically as much as is practicable. Parties that have email as their preferred delivery method will receive electronic notification where available.

Last updated: 16-Dec-2016

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